Full Charge Bookkeeping Services

Our full charge bookkeeping service provides the best value for your company. Gardner Business Services assigns a team of professionals to each account, giving your company access to knowledge, advice, and quality control at a professional CPA level. Outsourcing this administrative function allows you to focus on your core competency while receiving professional bookkeeping services at an affordable price.

Our Full Charge Bookkeeping Package includes the following services:

Accounts Payable

• Payment of client approved invoices

• Clients scan and upload approved invoices to GBS

• Input vendor invoices to payable system

• Payment to vendors based on due dates and client instructions

• Reconcile vendor statements to accounts payable ledger

• Reporting on aged payables and cash requirements

• Generate checks

Accounts Receivable

• Preparation and mailing of invoices (all billings provided to Client for approval prior to mailing)

• Client will provide photocopies of deposit slips and checks and forward to GBS

• Client will make bank deposits; GBS then provides clients with monthly bank reconciliations

• Collections will be done by GBS according to current Client procedures

Payroll

• Client approved time cards and salary information will be scanned and uploaded to GBS prior to payday

• Payrolls ready for signature and distribution

• Employee earning statements are complete with current pay period and year-to-date wages, taxes, and adjustments

• Department summaries of month-to-date payroll data

• Timely and accurate notifications of tax liabilities and deposits

• Year end W-2 and 1099 forms

Inventory

• The client provides GBS with a listing of all product numbers in inventory and quantity of units of each product. GBS can assist Clients in obtaining this information

• The client provides GBS with reports of inventory sold and inventory purchased (exact method determined by individual client need and systems)

• Annual physical inventory will be taken by the client with the assistance of GBS. GBS will reconcile physical inventories to the accounting system inventory and prepare any adjustments necessary

Financial Reporting

• Balance and income statements are compared to the budget, then provided to the client 10 calendar days after months-end

• Accounts Payable and Accounts Receivable aging provided after each check run

• Monthly job cost versus estimate for all completed jobs

Quarterly

• Payroll tax filings (forms – 940 & 941)

• Sales and use tax filings (clients may need this service monthly for city business licenses and tax filings)